The Challenge
Many companies offer donation matching programs to amplify employee giving — but managing them is complicated. Tracking donations, verifying charities, calculating match amounts, and reporting on utilization takes time and resources most HR and finance teams don't have.
The result? Billions of dollars in matching funds go unused every year because employees don't know about the program, forget to submit requests, or find the process too cumbersome.
Did You Know?
An estimated $4-7 billion in matching gift funds goes unclaimed annually. Companies allocate matching budgets that never get used, while employees miss out on doubling their charitable impact.
Our Solution
The Word takes matching program management off your plate. We handle the tracking, calculations, and reporting — so your employees can focus on giving, and you can focus on running your business.
How It Works
- Set Your Match Rules Tell us your matching ratio, per-employee annual limits, and any charity eligibility requirements. We configure everything in our system.
- Employees Donate Through The Word When your employees make donations through The Word app, we automatically detect they're part of your matching program.
- We Track Everything Every donation is logged, matched against your rules, and tracked toward each employee's annual limit. No spreadsheets, no manual submissions.
- You Receive Reports We send you detailed monthly or quarterly reports showing all matches owed. You process the matching donations based on our calculations.
Example Scenario
Your Program
- 50% match on employee donations
- $10,000 annual limit per employee
- Any 501(c)(3) organization eligible
What Happens
- Employee donates $500 to local food bank
- The Word logs the donation automatically
- We calculate $250 match owed
- Employee sees $9,500 remaining match capacity
- You receive a report at month-end
What's Included
Custom Match Rules
Set any ratio — 25%, 50%, 100%, or 200%. Define annual caps per employee.
Charity Verification
Automatic 501(c)(3) verification. Set category restrictions if needed.
Real-Time Dashboard
See program utilization, top charities, and employee participation live.
Detailed Reporting
Monthly or quarterly reports with all match calculations ready to process.
Employee Portal
Employees see their match history and remaining capacity in the app.
Tax Documentation
Complete records for tax purposes and audit compliance.
Pricing
Simple Per-Employee Pricing
We charge a small monthly fee per employee enrolled in your matching program. No setup costs, no hidden fees, no long-term contracts.
Contact Us for PricingBenefits
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Maximize Utilization Automatic tracking means no more unused matching budgets. Employees participate without extra paperwork.
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Save Admin Time No more manual tracking, spreadsheets, or chasing employees for donation receipts.
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Boost Employee Engagement When matching is effortless, more employees participate — improving morale and retention.
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Transparent Reporting Show stakeholders exactly where matching dollars went with clear, auditable reports.
Perfect For Any Size Company
Whether you have 10 employees or 10,000, our matching support service scales with you. Start small and grow — we handle the complexity so you don't have to.